Schedule-III
Schedule of Financial Powers of Head of Postal Division Sl. No. Item of Expenditure Extent of Financial Powers Delegated Rules, orders, authority 1 2 3 4 1 ADDITIONS TO PAY
(a) Overtime allowance: (for all eligible categories) As per monthly ceiling prescribed by the concerned Circle/Regional Head for the divisions under them Subject to OTA Rules and also general orders issued by the department from time to time.
(c) Boat allowance to Postmen, village postmen and such other officials who have to incur expenditure regularly on boat hire Up to a limit of Rs.500/- in a month in any one case MOF (C) endst. No. F.56-1/ 47 dated 20-10- 47
(d) May sanction house rent allowance to holders of permanent and temporary posts provided that: - i)The allowance is at the rates sanctioned by Government, and ii)The holders of the posts are entitled to rent free accommodation and no rent free accommodation is available at the place As indicated in column (2) DGP&T No. 18/11/58-CI dated 28-11-58
(e) Outstation allowance to village postmen May sanction at the rate and scale fixed by Directorate Subject to general orders issued by the department from time to time 2 CONTINGENT EXPENDITURE (NONRECURRING) (a) May sanction non-recurring contingent expenditure, powers for which are not provided for specifically. Up to Rs.5,000/- in each case. Schedule-V read with Rule-13 (2) of DFPRs (b) Embedding of cash/mail chests, purchase of technical Up to Rs.5,000/- in each case Schedule-V read with Rule-13 (2) of DFPRs books/maps, painting of Letter boxes, Sign boards, notice boards etc. (c) Purchase of equipments and consumables connected with computers and other equipments Up to Rs.5,000/- in each case Annexure to Schedule V of DFPRs (d) May purchase furniture and fittings for offices, including tiffin rooms, rest rooms, holiday homes, inspection rooms/quarters etc. Per annum per office:- Divisional Office- Rs.30,000/- Sub-Divisional Office- Rs.15,000/- Gazetted HO-Rs. 75,000/- HSG HO/MDG/HSG SO -Rs.50,000/- LSG SO-Rs.30,000/- Time Scale SORs. 15,000/-
EDSO/EDBO-Rs.5,000/- Annexure to Schedule V of DFPRs. The power delegated is subject to overall annual ceiling of Rs. Two Lakh only for the Division as a whole and also after framing of necessary norms on the subject by Directorate 3 CONTINGENT EXPENDITURE (RECURRING) (a)May sanction all rates and taxes legally assessed on buildings and vehicles in their charge Full Powers Annexure to Schedule V of DFPRs (b)Water, electricity and Gas charges Full Powers Annexure to Schedule V of DFPRs (c) Renting of buildings for office use Without FRAC:- A1 & A city-Up to Rs.5,000/-per month B1 & B2 city-Up to Rs.4,000/- per month Other cities-Up to Rs.3,000/- per month Rule-13 (2) and Annexure to Schedule V of DFPRs This is subject to hiring of building as per SOA, prevailing market rate of rent being paid by Govt./Semi-Govt. organizations for similar type of accommodation and Govt. approved rate of rent for the locality. A quarterly report on all such hiring cases should be sent to PMG with a copy to the DAP. These case should also be seen at the time of inspection (d) Fixed Stationary charges and fixed contingent allowance Full Powers in accordance with the scale/norms fixed by Rule 341 of Postal Manual Vol.-II the department from time to time (e) Replacing, repairing, cleaning, oiling, shifting, purchase of spare parts for repairing, for electrical/light fittings, fans, air and water coolers, typewriters, instruments, minor equipments & apparatus, including electric stencil cutters (duplicating machines) telephone instruments, photocopiers, fax machines, franking machines etc Up to Rs.2,000/- in each case. Annexure to Schedule V of DFPRs (f) Repair of boats, bicycles, mopeds, motorcycles, 3 wheelers, tricycles, handcarts Up to Rs.500/- in each case Annexure to Schedule V of DFPRs (g) Maintenance of gardens Up to Rs.1,000/- per month in each case Annexure to Schedule V of DFPRs (h) Legal charges, and obtaining copies of judgements May incur an amount payable at the rate and scale fixed by the Govt. from time to time Annexure to Schedule V of DFPRs (i) Advertisement charges for calling tenders for mail contracts, buildings etc, and advertisements of products, services and initiatives of the Department Up to Rs.5,000/- in each case through DAVP Annexure to Schedule V of DFPRs. Advertisements to be released through DAVP only. (j) Hiring of accommodation for holding examinations and for other purposes e.g. holding customer meet etc. Up to Rs. 5000/- in each case Annexure to Schedule V of DFPRs (k) Hiring of generators, water/air coolers, heaters, airconditioner, other equipment like franking machines etc. Up to Rs.5,000/- in each case. The power should be utilized only after issue of norms/guidelines on the subject by Postal Directorate. (l) Hot and cold weather charges Up to Rs.5,000/- only in each case Annexure to Schedule V of DFPRs (m) Emergent purchase of articles of stock & stationery not ordinarily available in the stock Up to Rs.50,000/- per annum after obtaining Non-Availability Certificate from PSD concerned. Rule 13 (2) read with Annexure to Schedule V of DFPRs. 4 Repairs of Buildings (a) May sanction petty works - Up to Rs. 10000/- Annexure to Schedule V per annum per departmental building of DFPRs (b) May sanction annual or special repairs/maintenance expenses to Departmental buildings - per annum per building Up to Rs.15,000/- Annexure to Schedule V of DFPRs (c) May sanction petty works/special repairs/ maintenance expenses in rented building Up to Rs.2,500/- only per rented building per annum in each case Annexure to Schedule V of DFPRs and subject to the following conditions:- (i) Such expenditure may be incurred only if the landlord refuses to meet the expenditure. (ii) The expenditure should be deducted from the rent payable to landlord and other conditions stipulated in Rule 391 of FHB Vol I should be fulfilled. 5 (i) May sanction expenditure on carriage of mails by modes other than rail and air transport Up to Rs.1,000/- per month in each case Rule 13 (2) of DFPRs (ii) May sanction temporary arrangements for conveyance of mails without calling tenders Up to Rs.5,000/- in each case for a period of three months only Rule 13 (2) of DFPRs (iii) May sanction payment for provision of escorts for carriage of cash Full Powers in respect of escorts from State Police Force Annexure to Schedule V of DFPRs 6 Write-Off (i) May write off value of spoiled/damaged postage/recruitment fee stamps Up to Rs. 1000/- in each case, not exceeding Rs.50,000/- per annum OM No. 6-14/87-Fin.Coord dated 26-3-2001 (ii) May write off articles of dead stock, used up equipment In all cases where original price of stock was not more than Rs.1,000/- subject to an overall limit of Rs.50,000/- per annum OM No. 6-14/87-Fin.Coord dated 26-3-2001 7 Refunds (i) Refund of postage on articles which have been maliciously sent unpaid for the purpose of annoying the addressee Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 (ii) Refund of coins, currency notes, unused loose postage stamps, unused postcards, empty unused embossed envelopes or stamp booklets found in the letter boxes or at post office counters and credited in the accounts of the office Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 (iii) Refund of amounts over paid by or short paid to a member of the public and found excess in the accounts of an office Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 (iv) Refund of earnest money received from tenderers with their tenders in respect of contracts Full Powers in respect of tenders within the competency of divisional head OM No. 6-14/87-Fin.Coord dated 26-3-2001 (v) Refund of air surcharge or the difference between the air mail fee-cum-postage, in case of surcharged air mail articles which are subjected to delay beyond the time ordinarily taken for the delivery thereof consequent on such articles being sent by the surface route due to fault of service Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 8 Miscellaneous (a) Printing of rate charts, mailers, brochures and other material required for publicizing the products, services and initiatives of the Department – and distribution to post offices, marketing executives and customers Up to Rs.10,000/-per annum for all activities taken together Rule 13 (2) of DFPRs (b) Holding of customer meets: preparation folders, hiring/transport of equipment/staff, tea/coffee/other soft drinks & snacks, and other activities necessary for conducting customer meets Up to Rs.5,000/- for each meet with a ceiling of Rs.1,000/- on hiring, Rs.100/- per head on tea, snacks etc. and Rs.50/- per head on stationery and ancillaries Rule 13 (2) of DFPRs (c) May provide to members of staff undertaking any activity that facilitates marketing of products/services or initiatives of the Department: Per annum per person:- i)Visiting Cards-Up to Rs.500/- ii)Reimbursement of cell phone charges-Up to Rs.4,000/- A maximum of ten persons in a Class-I division and six persons in Class-II division Rule 13 (2) of DFPRs --- o ---
Schedule of Financial Powers of Head of Postal Division Sl. No. Item of Expenditure Extent of Financial Powers Delegated Rules, orders, authority 1 2 3 4 1 ADDITIONS TO PAY
(a) Overtime allowance: (for all eligible categories) As per monthly ceiling prescribed by the concerned Circle/Regional Head for the divisions under them Subject to OTA Rules and also general orders issued by the department from time to time.
(c) Boat allowance to Postmen, village postmen and such other officials who have to incur expenditure regularly on boat hire Up to a limit of Rs.500/- in a month in any one case MOF (C) endst. No. F.56-1/ 47 dated 20-10- 47
(d) May sanction house rent allowance to holders of permanent and temporary posts provided that: - i)The allowance is at the rates sanctioned by Government, and ii)The holders of the posts are entitled to rent free accommodation and no rent free accommodation is available at the place As indicated in column (2) DGP&T No. 18/11/58-CI dated 28-11-58
(e) Outstation allowance to village postmen May sanction at the rate and scale fixed by Directorate Subject to general orders issued by the department from time to time 2 CONTINGENT EXPENDITURE (NONRECURRING) (a) May sanction non-recurring contingent expenditure, powers for which are not provided for specifically. Up to Rs.5,000/- in each case. Schedule-V read with Rule-13 (2) of DFPRs (b) Embedding of cash/mail chests, purchase of technical Up to Rs.5,000/- in each case Schedule-V read with Rule-13 (2) of DFPRs books/maps, painting of Letter boxes, Sign boards, notice boards etc. (c) Purchase of equipments and consumables connected with computers and other equipments Up to Rs.5,000/- in each case Annexure to Schedule V of DFPRs (d) May purchase furniture and fittings for offices, including tiffin rooms, rest rooms, holiday homes, inspection rooms/quarters etc. Per annum per office:- Divisional Office- Rs.30,000/- Sub-Divisional Office- Rs.15,000/- Gazetted HO-Rs. 75,000/- HSG HO/MDG/HSG SO -Rs.50,000/- LSG SO-Rs.30,000/- Time Scale SORs. 15,000/-
EDSO/EDBO-Rs.5,000/- Annexure to Schedule V of DFPRs. The power delegated is subject to overall annual ceiling of Rs. Two Lakh only for the Division as a whole and also after framing of necessary norms on the subject by Directorate 3 CONTINGENT EXPENDITURE (RECURRING) (a)May sanction all rates and taxes legally assessed on buildings and vehicles in their charge Full Powers Annexure to Schedule V of DFPRs (b)Water, electricity and Gas charges Full Powers Annexure to Schedule V of DFPRs (c) Renting of buildings for office use Without FRAC:- A1 & A city-Up to Rs.5,000/-per month B1 & B2 city-Up to Rs.4,000/- per month Other cities-Up to Rs.3,000/- per month Rule-13 (2) and Annexure to Schedule V of DFPRs This is subject to hiring of building as per SOA, prevailing market rate of rent being paid by Govt./Semi-Govt. organizations for similar type of accommodation and Govt. approved rate of rent for the locality. A quarterly report on all such hiring cases should be sent to PMG with a copy to the DAP. These case should also be seen at the time of inspection (d) Fixed Stationary charges and fixed contingent allowance Full Powers in accordance with the scale/norms fixed by Rule 341 of Postal Manual Vol.-II the department from time to time (e) Replacing, repairing, cleaning, oiling, shifting, purchase of spare parts for repairing, for electrical/light fittings, fans, air and water coolers, typewriters, instruments, minor equipments & apparatus, including electric stencil cutters (duplicating machines) telephone instruments, photocopiers, fax machines, franking machines etc Up to Rs.2,000/- in each case. Annexure to Schedule V of DFPRs (f) Repair of boats, bicycles, mopeds, motorcycles, 3 wheelers, tricycles, handcarts Up to Rs.500/- in each case Annexure to Schedule V of DFPRs (g) Maintenance of gardens Up to Rs.1,000/- per month in each case Annexure to Schedule V of DFPRs (h) Legal charges, and obtaining copies of judgements May incur an amount payable at the rate and scale fixed by the Govt. from time to time Annexure to Schedule V of DFPRs (i) Advertisement charges for calling tenders for mail contracts, buildings etc, and advertisements of products, services and initiatives of the Department Up to Rs.5,000/- in each case through DAVP Annexure to Schedule V of DFPRs. Advertisements to be released through DAVP only. (j) Hiring of accommodation for holding examinations and for other purposes e.g. holding customer meet etc. Up to Rs. 5000/- in each case Annexure to Schedule V of DFPRs (k) Hiring of generators, water/air coolers, heaters, airconditioner, other equipment like franking machines etc. Up to Rs.5,000/- in each case. The power should be utilized only after issue of norms/guidelines on the subject by Postal Directorate. (l) Hot and cold weather charges Up to Rs.5,000/- only in each case Annexure to Schedule V of DFPRs (m) Emergent purchase of articles of stock & stationery not ordinarily available in the stock Up to Rs.50,000/- per annum after obtaining Non-Availability Certificate from PSD concerned. Rule 13 (2) read with Annexure to Schedule V of DFPRs. 4 Repairs of Buildings (a) May sanction petty works - Up to Rs. 10000/- Annexure to Schedule V per annum per departmental building of DFPRs (b) May sanction annual or special repairs/maintenance expenses to Departmental buildings - per annum per building Up to Rs.15,000/- Annexure to Schedule V of DFPRs (c) May sanction petty works/special repairs/ maintenance expenses in rented building Up to Rs.2,500/- only per rented building per annum in each case Annexure to Schedule V of DFPRs and subject to the following conditions:- (i) Such expenditure may be incurred only if the landlord refuses to meet the expenditure. (ii) The expenditure should be deducted from the rent payable to landlord and other conditions stipulated in Rule 391 of FHB Vol I should be fulfilled. 5 (i) May sanction expenditure on carriage of mails by modes other than rail and air transport Up to Rs.1,000/- per month in each case Rule 13 (2) of DFPRs (ii) May sanction temporary arrangements for conveyance of mails without calling tenders Up to Rs.5,000/- in each case for a period of three months only Rule 13 (2) of DFPRs (iii) May sanction payment for provision of escorts for carriage of cash Full Powers in respect of escorts from State Police Force Annexure to Schedule V of DFPRs 6 Write-Off (i) May write off value of spoiled/damaged postage/recruitment fee stamps Up to Rs. 1000/- in each case, not exceeding Rs.50,000/- per annum OM No. 6-14/87-Fin.Coord dated 26-3-2001 (ii) May write off articles of dead stock, used up equipment In all cases where original price of stock was not more than Rs.1,000/- subject to an overall limit of Rs.50,000/- per annum OM No. 6-14/87-Fin.Coord dated 26-3-2001 7 Refunds (i) Refund of postage on articles which have been maliciously sent unpaid for the purpose of annoying the addressee Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 (ii) Refund of coins, currency notes, unused loose postage stamps, unused postcards, empty unused embossed envelopes or stamp booklets found in the letter boxes or at post office counters and credited in the accounts of the office Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 (iii) Refund of amounts over paid by or short paid to a member of the public and found excess in the accounts of an office Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 (iv) Refund of earnest money received from tenderers with their tenders in respect of contracts Full Powers in respect of tenders within the competency of divisional head OM No. 6-14/87-Fin.Coord dated 26-3-2001 (v) Refund of air surcharge or the difference between the air mail fee-cum-postage, in case of surcharged air mail articles which are subjected to delay beyond the time ordinarily taken for the delivery thereof consequent on such articles being sent by the surface route due to fault of service Full Powers OM No. 6-14/87-Fin.Coord dated 26-3-2001 8 Miscellaneous (a) Printing of rate charts, mailers, brochures and other material required for publicizing the products, services and initiatives of the Department – and distribution to post offices, marketing executives and customers Up to Rs.10,000/-per annum for all activities taken together Rule 13 (2) of DFPRs (b) Holding of customer meets: preparation folders, hiring/transport of equipment/staff, tea/coffee/other soft drinks & snacks, and other activities necessary for conducting customer meets Up to Rs.5,000/- for each meet with a ceiling of Rs.1,000/- on hiring, Rs.100/- per head on tea, snacks etc. and Rs.50/- per head on stationery and ancillaries Rule 13 (2) of DFPRs (c) May provide to members of staff undertaking any activity that facilitates marketing of products/services or initiatives of the Department: Per annum per person:- i)Visiting Cards-Up to Rs.500/- ii)Reimbursement of cell phone charges-Up to Rs.4,000/- A maximum of ten persons in a Class-I division and six persons in Class-II division Rule 13 (2) of DFPRs --- o ---
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